Getting the waiver of the two-year home residency requirement was a big step. Just wanted to share the lessons learned from this experience, so that others in a similar situation can hopefully benefit. Which probably holds true for many post-docs. This post is particularly relevant to Indian citizens from Calcutta.
The most common application involves getting your embassy to issue you a "no obligation to return to India" (NORI) certificate. There are other possibilities (Definitely visit this
Department of State site), but I'll describe the NORI process here.
Depending on how much faith you have in this system and how good your contacts are in the different Indian ministries, I would recommend starting this process at least 1 year before your J-1 visa is due to expire. It can easily take that long to get the waiver processed. Some people start the waiver process (at least getting the NORI part) as soon as you start the J-1 status. And there is nothing wrong with this approach. The only thing to keep in mind is that once your waiver has been granted from the Department of State, your sponsor can no longer extend your J-1 status. So you need to have a plan about what you will do after you get the waiver.
Go to the Indian embassy website in your jurisdiction and download forms for
issuance of NORI. You can then submit these forms along with a
Miscellaneous services form and a fee to the Indian embassy (in person or by mail). The instructions on the Indian website page are fairly clear. The only confusing part for me was that you will need to notarize the Affidavit's from your local bank or library or notary public BEFORE you submit the forms to the embassy (along with fees, passport, Misc services form, and photographs). I guess it does say so on the website, but I initially thought the embassy will notarize it. . . and they won't. The embassy will just attest the series of four documents and send it back to you. I did this process in person at the embassy in Washington, so it took only about a week to get these attested forms.
Now you need to mail out the forms to:
a. The State Government (Department of Home)
b. Department of Education, Ministry of Human Resources Development, Shastri Bhavan, New Delhi
OR
Ministry of Health & Planning, Government of India, New Delhi.
c. The concerned passport office from which the application obtained passport to come abroad.
First of all you prepare your package. It should contain the following:
1. Cover letter asking them to issue you with a NORI, and telling them which address to mail the NORI out to along with the enclosures in the package.
2. Your signed/attested affidavits and forms (the ones you got from the Indian embassy.)
4. Copies of the front and back page of your passport.
5. Your CV
6. A copy of your birth certificate
7. A copy of your Xth, XIIth, and/or college transcript if these were done in India.
This is probably overkill, but you just don't know what the authorities want to look at really, so I sent them everything.
From web searches I had found out that the Department of education is fairly efficient about processing these documents. So I just mailed my package directly to:
Ministry of Human Resource Development, Department of Education, ES-5 Section, A-1/W-3, Curzon Road Barracks, Kasturba Gandhi Marg, New Delhi–110001
Turns out I was right. I got the NORI from the Ministry of Human Resources back within a month.
My passport was issued in Delhi, and I am originally from West Bengal. The address of the
Delhi passport office is:
The Regional Passport Officer,
Hudco Tricoot-3
Bhikaji Cama Place
R.K. Puram
New Delhi-1100066
The address of the desk in Calcutta where the package needs to be sent has eluded me, and I still don't know where to send it. It is in Writer's building, and I have a phone number.
For the Delhi Passport office and the state government I used the services of this company:
Your man in India. They charge over a 100 bucks per package, but you have a person there who personally hand delivers your package to the required desk, ensures that the application is complete and well received, and lets you know if there is a confirmation number/file number to your application. So that you can follow up if necessary. I must say, I was fairly impressed with their service. They will send you their addresses where you mail the package to, and they will personally deliver it to the required office. It's a good option for those who don't want to bother their relatives in India.
For the Delhi submission the passport office required me to send an additional letter authorizing YMI to submit on my behalf. I got a 4-digit ledger number. For Calcutta, I got a stamped cover letter saying "received", but no file number.
All these NORI's were submitted in March of 2008. I got my MHRD NORI back by May. The RPO Delhi NORI was issued, but it never reached me. A contact e-mailed me a scan of the NORI by May. I have not reached the Calcutta NORI yet, but there was a police verification at my house in September. So I guess things are moving along over there.
The Indian Embassy might issue you a NORI based on just 2 out of 3 certificates.
Once you have received these certificates, fill out the DS-3039 form on the Department of State website, pay the fee, get the confirmation number barcode, follow the instructions with the Indian embassy for them to issue a message directly to the department of state. This part of the process is very well documented, so follow the instructions on the websites. You'll have to mail the printed documents and attachments to the DOS, while the Indian embassy sends the NORI directly to the DOS.
Once that is done, it should just take a month or two to get the waiver certificate.
It is a long and stressful process. There are many things that can go wrong, and certificates might not come through. Even after that, there is some probability that your application might be rejected by the DOS. It's not a transparent system. But by and large, this is a tried and tested method that works for a majority of Indian postdocs on J-1 visa's. I got it and so can you. Best of luck!
Some other interesting links:
New York Indian Consulate GeneralDiscussion threadAnother
discussion thread.
Umich information: questions answered.